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File Preparation and Transfer

These guidelines are prepared to assist in the final preparation of files to be submitted to J.A.Wales Printers.

By following these simple guidelines most common problems will be eliminated. At J.A.Wales, we support most industry standard programs such as Indesign, Illustrator, Photoshop and PDF’s created to our specifications. Microsoft programs such as Word, Excel, PowerPoint and Publisher are also supported but have limitations, depending on their application. If you have any questions regarding file preparation, please contact Derryn Thomas in our Prepress Department.

Typefaces and Fonts:

a. Please use Type 1 Postscript fonts, including both screen and printer fonts.
b. Do not use style attributes ie. italic, bold etc. Use the italic or bold version of that font from the font library.
c. All fonts used, should be submitted with the working files and in PostScript and PDF files, all fonts should be embedded.


a. Colour pictures and images must be converted to CMYK from RGB or any other colour format.
b. Please select the right colour type, Pantone or CMYK. Pantone colours must have the PMS number or name identified in your layout to avoid being treated as CMYK.


a. Images scanned for the web at 72dpi will not print well.
b. Avoid resizing images in your layout, if a 300dpi image is scaled 200%, the result will be an image of 150dpi which again will not print well.
c. Line artwork should be supplied at 600dpi and all images should be supplied at 300dpi.

Page Layout: 

a. Insert blank pages where required in the document, use sequential numbering keeping left hand pages as even number pages and right hand pages as odd number pages.
b. Allow a minimum of 3mm bleed outside your trim marks for any solid colours or graphics that bleed off the finished page size.
c. Please use Adobe InDesign (preferred) as your page layout program.

Transferring Files: 

a. We prefer you send a High Resolution Single Page PDF (no spreads) with Bleed and Trims. If you send us the working files you must include all images/graphics and fonts. Any last minute alterations we can make and respond quickly with revised proofing.
b. Use a preflight program to collect images, graphics and fonts, then check your files in InDesign before zipping your files for delivery.
c. You can provide your files by either Email (up to 20mb), USB, DVD or FTP. You can also transfer your files via the internet with WeTransfer, Transfer Big Files or via a DropBox Link.
d. Please be aware that Word files are generally inferior in quality to requirements for print production, we can use them in certain applications but they do require additional prepress work to achieve print like quality.
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